We’ve been getting a lot of questions about iTunes Connect sub-user roles lately and figured it’d be helpful to map them out so you can choose the role that’s best for you.
What are roles?
Each iTunes Connect sub-user is assigned a role to control what that sub-user can access. Basically, these are permissions settings that control which reports will be available to that sub-user.
Comparison of available reports:
Er… what to choose, what to choose….
We recommend choosing the Finance role because it will provide more accurate data and will make financial reports available. If you’re anxious about having an account that makes banking data available, though, you can choose the Sales role–even though we’d never abuse your trust!
Here’s the difference in the accuracy of the two roles: the Sales role reports base your revenue on downloads, so it’s telling you how much money you will probably make. The Financial role reports base your revenue on payments, so it’s telling you exactly how much you’ve made. It also tells you other useful financial information like the exact exchange rate used at the time of payment, giving you dead-on numbers for the money that you’ve made.
OK, gotcha–so how do I assign a role?
- Log in to your iTC account.
- In the lower-left of the welcome screen, click on the “Manage Users” icon.
- Choose “iTunes Connect User” on the left.
- Click on the “edit profile” button to the right of the sub-user account you’ve created for appFigures.
- Click on the “Roles” tab in the top middle of the screen.
- Check off either the Sales or Finance option in the column headers, and you’re all set!
If you’ve set up a new user don’t forget to head into your Account > External accounts and simply update your already linked iTunes Connect account with the new user/password.
As always, we’re here to help. So if you have any questions about iTunes Connect roles, linking an iTunes Connect account, or life in general, just contact us.
We’ve noticed that a lot of developers are confused when it comes to understanding Apple’s payment system, and with reason. And while Apple has been very clear that daily/weekly reports should not be used for financial purposes, they never explained why.
We bring you the explanation!
Before we go into the actual explanation keep in mind that financial reports follow a fiscal calendar that is different from the normal calendar. You can see Apple’s fiscal calendar for 2010 here.
So here’s the big difference:
Daily/weekly reports record downloads as they happen, while financial reports record credit card transactions as they clear with the bank.
This means that downloads that occur at the end of the fiscal month will be reported in the daily report but not in the financial report, and it can go either way depending on the previous fiscal month.
With that in mind let’s look at actual numbers.
Here’s real data for the fiscal month of Aug. 09 (8/2 – 8/29).
Here’s a comparison of estimated vs. actual profit for the data above:
Profit (from daily): $7,739.90
Actual Payment: $7,767.00
Last 3 days: $30.80
* These results may be a bit skewed because the app was featured early in the month.
- Credit card charges may take more than a day to clear.
- There’s a delay between when a download occurs to when it is posted.
- Because of 1 and 2, downloads that took place over the last 3-6 days of the fiscal month may not count towards that month’s payment.
- This results in a difference in profit of the total of the last 3 – 6 days of the month
Feel free to share your story by commenting.
We recently picked up the following nugget of information from Apple’s iPhone developer news:
You Can Now Choose the Currency For Your
App Store Payments
You can receive App Store payments in the currency of your choice. If you would like to change the currency of your App Store payment, go to the iTunes Connect Contact Us module and select the following pull-down menus:
2. Payment Requirements
3. Wrong bank account currency on iTunes Connect
Up until now we believed Apple avoided handling currency conversions by transferring funds in the region’s currency to the developer’s bank and having the bank do the dirty conversion. This move however, hints that Apple is/will be doing the actual conversion of sales into the target currency before sending it to the developer’s bank.
The big question still remains, when the conversion actually takes place. Some say it happens at the time of the sale while some speculate it happens at the end of the fiscal month. We believe in the latter as it makes more sense from a logistics perspective.
Have any information on the subject? Please share it by leaving a comment.
If you’re an iPhone developer with apps in the app store you want to know when fiscal months start and end so you can estimate your monthly profit. The problem is that Apple hasn’t published an updated fiscal calendar for 2009 – 2010. So, we took it upon ourselves to fill in the blanks and figure it out.
We’ve updated the “profit by region” report to sport these new dates so you don’t have to worry about them. If you’re still curious here’s what we found.
The calendar’s pattern is simple and follows several basic rules:
- Every month starts on a Sunday and ends on a Saturday
- Q1 starts at the end of September
- Every quarter starts with a 5-week month followed by two 4-week months
Putting it all together, here’s a calendar for the remainder of 2009 and all of 2010:
Keep in mind: This is not an official calendar from Apple. Actual calendar might be different as Apple never ceases to surprise.
Lately we’ve seen a lot of chatter from users who want to enable the auto importing capabilities of appFigures but are hesitant to use their main iTunes Connect username and password because it allows full access to their account.
There is a simple solution – use a sub iTunes Connect account with limited access!
It’s very simple, all you have to do is log into your iTC account and create a sub user account with access only to reports. Then link that account to your appFigures account and you’re all done.
Here’s how you create a sub iTunes account:
- Start by logging into your iTunes Connect account and click ‘Manage Users’
- Select ‘Itunes Connect Users’
- Click the ‘Add New User’ button (blue button – top left corner)
- Type in your name and email address (which will become your username)
- Check the ‘Finance’ role checkbox (last on the right) and click ‘Continue’
- Notifications are not required to make appFigures work, so click the ‘Finish’ button and you’re all set.
Keep in mind, we protect the security and privacy of your iTC credentials (and your other data as well) at all times and have many security measures in place to make sure your data remains private.
If you need more help with using sub iTC accounts feel free to contact us directly.